NAVHDA - Grand Canyon Chapter 2017 Annual Meeting Minutes

NAVHDA - Grand Canyon Chapter 2017 Annual Meeting Minutes

February 18, 2017


Jim & Jeanne Cassara
4351 E. Casey Ln
Cave Creek, Az. 85331

Meeting was called to order by President Ted Hamilton at 1:00 PM.

In attendance were:

  • Ted Hamilton
  • Nate Reisner
  • David Schafnit
  • Bob Redwine
  • Bill Watt
  • Dennis Tabas
  • Jim Cassara
  • Greg Svancara
  • George Angeli
  • Aniko Solyom
  • George Troxel
  • Skip Hillberg
  • Ted & Susan Carpenter Jim Carpenter
  • Wade Zarlingo
  • Brent Mullen
  • Rhonda & Greg Weibers Al Glyn

The President called for a treasurers report from David Schafnit. David presented a Profit & Loss statement comparing 2015 to 2016. We lost money during the spring test and made money with the fall test. Our net income for the year was $1857.63. As compared to 2015 we made $1821.11 more in 2016. The chapter is in strong financial position with $11,294.86 in the bank.

Jim Carpenter gave a update on the training clinic to be held off of the Old Sycamore Highway on February 25 & 26. Ruth Weiss to be the presenter.

Jim said it will be a hands on clinic- bring your dog. However, much of what is to be learned is for the handler. Ruth will focus on training techniques for puppy. As the seminar progresses it will move into general training procedures for all ages of dogs. Lunch will be provided Saturday. Jim expected 12 to 20 paid participants.

Spring test to be held in the same general area on April 22 & 23. The location may be moved slightly for the field work to a area adjacent to the Orme pond. This is on Prescott National Forest Land. And will keep us off of state trust land where we have been holding our test the last few years. As of now we only have 2 handlers/dogs signed up for the test. Jim said we will pickup more participants as the test gets closer.

Greg Svancara said he would put a calendar together for training dates for 2017. Training weekends have traditionally been the third weekend of each month. Ted Hamilton said he would like to see trainings that are the last one before a test be two weeks before to allow for the handler and dog to work on any problems that come up.

Community service projects were presented by Ted Hamilton. We will build a shelter at the Orme pond probably sometime in March. This will require 3 or 4 volunteers. Ted has had most of the materials donated. The shelter is to be approximately 10x10 or 10x12 with 4 support post.

The other project will be to paint either the inside or outside of one of the cabins at the YMCA’s -Chauncy Ranch. These cabins are used for kids during summer camps as bunk houses. This will take numerous volunteers and at least 2 full days. The date was set for May 6&7 to do this project.

Ted gave a bird count for his facility:

  • Chukars- 120
  • Quail- 80 with 800 eggs to arrive soon
  • Pheasants- 19
  • Ducks- 20

The election/ nominating procedure was explained by Ted. Saying that 2017 is a election year. A nominating committee was needed to be formed with 3 members in good standing who are not board members. 

Jim Cassara, Dennis Tabas and Bill Watt volunteered to be the committee. They will decide who is to be chairman and report to Ted. Their jobs is to identify candidates for this election. A secretary and vice president are two of the offices that are open. Nate Reisner volunteered to run as vice president. The committee must report the results (nominees) to the secretary by June 15th.

A promotional item was presented by Jim Carpenter. It is a carry case-utility bag manufactured by Red Oxx. Our cost with a embroidered logo would be between $70 to $80. Jim thought we would sell the bags as a break even or make very little on each sale. Possibly selling for $90 to $100. No determination on purchasing was made.

Ted brought up the need to maintain and update our web site. Clint Harris had previously volunteered to help. Very little has happened. The need for a online newsletter that can be accessed from the website as well as e mailed to all members was discussed. Bill Watt felt that newsletters had fallen out of favor. And that emails from the President and other board members served the same purpose. Jim Cassara explained how the Az Pointing Dog Club newsletter functioned. And that many members relied on the information provided in the newsletter to know when events and monthly meetings were happening. Ted said a quarterly newsletter would be preferred with much of the information to be feed from the members and board of directors on what to include. Rhonda volunteered to work on the newsletter.

Membership was discussed. We only have 35 paid (2017) members. Some members will still be paying their dues. Brent spoke of the need to increase our membership. Feeling that we should be a 80 to 100 member organization. Ted Carpenter asked how or why the Valley of the Sun chapter was formed. Ted Hamilton explained the progression. It was also stated that it is not necessary to be a member of the local or national NAVHDA to test a dog. You do however have to have your dog registered with NAVHDA and have a registration number.

Wade Zarlingo spoke to concerns of having our test on state trust land. Especially on a undesignated access road. The forest service permit process was discussed. Ted Hamilton pointed out the difficulties with acquiring the permit. Because of these concerns Ted is looking into testing on private land.

Az Game and Fish Game Bird License Application process was presented by Wade Zarlingo- a game and fish employee. Wade explained the new process for a permit. And how it is now necessary to apply for a permit every 10 days that you will be training. And a permit is necessary for each specific location per gps or utm coordinates.

Brent provided his interpretation of the process explaining the three main problem areas being a permit every 10 days, specific location and a annual recap report. Greg Svancara said that members training with the chapter will work under the umbrella of the chapter license. Brent showed a addendum that could be included with the “Rule Petition Packet” and offered to mail it out to the members. It is up to each member, if they choose to voice their concerns with the new rules.

Wade Zarlingo gave a Mearn’s quail count- Birds per day- 2.7 2016 season
Birds per day- 3.8 2015 season
juvenile harvest of 51.7%- very low

Meeting was adjourned at 3: 21 pm 

GCC NAVHDA Annual Meeting Minutes 2014

Date- Feb 15, 2014

Location- Alan and Kristin Manas’ Residence

1423 W. Leisure Ct

Phoenix, Az


Meeting was called to order by President Ryan Johnson at 1:30 PM. In attendance were-

Jim Carpenter

Alan & Kristin Manas

Ryan & Jo Johnson

Greg Svancara

Brent Mullen

Dan Wittman

Cary Faber

John & Mary Schaffer

David Malson

Scott McClung

Don Rice

Jim Cassara

Larry Fredricks


Ryan started the meeting by telling the group that Howard Hughes ( a pigeon supplier) had been in a serious automobile accident.He then asked the officers present to say a little about themselves-

Brent Mullen-Secretary

David Malson- Vice President

Ryan Johnson- President

Greg Svancara-Director of Testing & training

Ryan expressed his goal of focusing efforts to attract younger members being 18 to 25 years old and to increase the engagement of the membership. He also will be working to revamp the website (with Dave Malson) to make it much more user friendly to the average member.

There was discussion on updating the membership list and dropping non paid members from the email list if they have not submitted dues by April 1st, 2014

Ryan will be working to ensure we have an updated contact list for all members.


In David Schafnit’s (treasurer) absence Ryan reviewed the treasures report stating that the club was in a healthy financial position at the end of 2013 with $ 8,559.65 in the US Bank Account, he mentioned that the club had successfully changed banks in 2013 to limit the fees charged to the account. John Schaffer brought up the point that US Bank does not charge any service fees.


Ryan went on to say that the clubs membership is growing. In 2012 we had 51 paid members. In 2013 we had 57. And 3 or 4 members may breed their dogs in 2014, and these pups new owners will most likely become members.


There was discussion on keeping a minimum balance in the account. But nothing was determined as a minimum. It was also stated that lunches at test events should make a little money for the club when possible, a focus on getting an accurate count of lunch participants and purchasing only enough food should help with this.

Check and credit card authorized signers for 2014 will be-

Ryan Johnson

David Schafnit

Greg Svancara

Ted Hamilton

Dan Whitman

Dave S. and Ryan will work to ensure that only authorized signers remain on the account, others will be removed.


Dan brought up the point that in the past the bank was sending out text messages to the Treasurer when money was withdrawn and other board members upon any credit card purchase over $150. He suggested that this be kept in place and to ensure the contact people were the current signers on the account.


Ryan gave a National meeting report from his recent attendance-

Other clubs have many of the same concerns and issues that we face at our chapter.

Training water is tough to find no matter where you are in the country.

Ryan stated that the national organization is in a healthy financial position and had a copy of the treasurer’s report that he offered for the groups review.

A summary of the National Meeting will be included with the club minutes.


Cabela’s outreach day was discussed. Alan Manas stated that he thought the effort was not worth the trouble. It was stated that last year we got one member from the day. Dan Whitman said it helps in how the information is presented. If we can make it fun and friendly then we may be more successful. Having quail call for kids to blow may help. Having some puppies will help to attract people. Cabela’s offers a 10% discount to volunteers for that days event.


Spring test discussion

Volunteers are needed for a variety of positions

Add Cary Faber as a gunner. Alan says he is a good shot, also mentioned Don Rice as a possible gunner.


We need to check the trailer for any bottled water or soda’s before purchasing supplies to ensure we are not overstocking. Mary Schaffer mentioned that drinks might be better kept out of the heat of the trailer as they can reduce in quality if stored at high temperatures.


The use of cold cuts or hot dogs and hamburgers from Costco was mentioned by John and Mary Schaffer as a cost effective way of preparing a good lunch. It was suggested that $5.00 a day x 2 days for $10 a person should cover expenses and make the club a little money.


Dan Whitman brought up the idea of closing the test grounds to club members the week before due to concerns of dogs in heat. It was discussed stating dogs in heat should be run the last day of the test. No motion was passed.


Fall test date was set for December 12,13 and 14th. The use of the Colorado River pond was discussed. It is apparently on private property. And the club does not have official written permission. We cannot clean up weeds without written permission. Alan says it would be impossible to get written permission from the absentee land owner that lives somewhere in California. David Malson will look up the property owner’s address and work with Anita to try and approach him with a written request.

At the same time we should always be on the lookout for other water sources. Dan stated the ponds near Buckeye were a good training area until the pumps were recently vandalized, they are frequently used by other dog organizations.


Jim Carpenter will handle setting up the fall judges.

Motion was passed to make Ted Hamilton our official bird supplier.

There was a discussion on whether to pay for the bird feed to have Ted hold birds over the winter, or whether Ted could figure out the additional cost of holding the birds over and increase the final cost of the birds. This would need to be discussed with Ted.


Dave S. volunteered to inventory the trailer during the Handlers seminar.

Motion was passed to put the club logo on both sides of the trailer. John Schaffer will look into the logo

Larry Fredricks will look into acquiring a single shot club shotgun to replace the one that disappeared. Motion was passed to reimburse Larry up to $150 to replace the shotgun if he can find one in Tucson within that budget.

Motion was passed to acquire a dog/human first aid kit not to exceed $200

Alan offered to give a presentation on dog emergency care to the club.


Ryan would like to see at least two work days a year to ensure we can stay ahead and keep our training areas in good condition, and maintain our relationships. The first being April 26 and 27th to clean the Orme pond. Jim Carpenter said the weed cutter is in good shape. He went on to state that cutting the weeds below the water line helps to prevent future growth. The use of a herbicide such as Roundup was discussed. $300 is Jim Carpenters estimate of chemical cost. Notification of the work weekend will be sent to the membership to try and gather volunteers.


Youth membership outreach was discussed Ryan will be leading the committee and Scott McClung will help in this endeavor.


John Schaffer brought up that Gene Wulkotte of Blankenburg Kennels in Chino may be willing to put on a seminar. Ryan had made contact with Blaine Carter and Tim Clark as well at the national meeting. Ideally we will try to hold 2-3 seminars in 2014 with the first scheduled around May/June.


Dan Wittman suggested that the club should investigate and consider proposing to host the National meeting again in the future in Las Vegas.


2014 Training and Testing Days



Mar 8-9

Mar 22-23

April 5-6 

April 12-13   Test (2 days long)

April 26-27    (Orm pond cleaning)



May 17-18

June 21-22   (Possible Clinic or Event due to ossible forest closure due to fire risk in June & July)

July 19-20    (Possible Clinic or Event due to ossible forest closure due to fire risk in June & July)

Aug 16-17

Sept 20-21


Mohave Valley

Oct 18-19    

Nov 15-16     

Dec 6-7       

Dec 12-14   Test (3 days long)


Meeting was adjourned at 4:10 P:M





2014 NAVHDA International Annual Meeting Summary

Chapter Motions: 

Motion to require that chapter motions have delegate or assigned representative present to discuss, explain and accept amendments to any filed motion. Lack of a representative would result in the motion being dismissed without discussion. This motion was filed effectively twice with slightly different language by two different chapters. 

Impetus for this motion: In the past motions have been filed where the intent or problem addressed are not entirely clear. This can result in fruitless discussion, or the acceptance of a motion that will not necessarily have the desired effect. Having a representative there to explain, discuss and amend could result in better motions being sent to the board. 

Result of vote: Both motions were accepted unchanged to be recommended to the board. 

Board Decision: The board was concerned that such a ruling could limit the speech of chapters that are unable to have a delegate or assigned representative attend the National Meeting. The purpose of the motions were understood, but the concerns about limiting speech resulted in the board rejecting implementation of the motions 


Chapter Discussion Items: 

    Adding provisions to define and require gallery space at chapter tests 

    Discussion of a new proposed requirement that would mandate all Invitational Judges must run a dog in the invitational every 12 years. The dog does not need to pass. 


Results of discussion: 

    It was generally expressed that most chapters make provisions were possible to allow for easy viewing of tests in progress. Adding a specific requirement could make it difficult for some chapters to hold tests as the limited grounds available might not be able to support a specific gallery area. Another generally expressed idea was that the tests are about the dog and the handler, not the gallery. Priority should lie there and provisions could be made for a gallery when possible.  The board was in agreement that the focus of the tests needs to remain on the dog and that most chapters were probably already trying to make all possible accommodations for the gallery. 

    Discussion revealed that there was not currently a lack of talent or expertise at the Invitational Judges level, this would just be a way to codify a requirement that could help going forward. The invitational presents unique challenges to the handler and having judges who were experienced in both the judging off and running in the invitational increases the validity of the test. If this requirement were put into place and made immediately effective it would affect a small number of the qualified invitational judges. And if this was ever put in place it would be slowly phased in to allow judges time to become compliant. General discussion expressed that most delegates were not necessarily opposed as long as this would not compromise the ability to have enough judges to properly run an invitational. The board advised that the testing directors and committees would be considering and evaluating this item throughout the year. 


Other occurrences: 

There is now a Director of the Invitational and it will be run and managed outside of the direct purview of the Test Director. This was added as the board felt the invitational had its own unique requirements and required a large amount of effort and resources to organize. 


NAVHDA international purchased services to design and build a new website. It is currently nearing the end of development and is expected to be launched in the next 1-2 months. The purpose was to improve upon the current site but not limit or remove any valuable resources.  



President    David Trahan     This email address is being protected from spambots. You need JavaScript enabled to view it.
Past President    Marilyn Vetter     This email address is being protected from spambots. You need JavaScript enabled to view it.
Vice President    Joe Raia     This email address is being protected from spambots. You need JavaScript enabled to view it.
Treasurer    Joe Dolejsi     This email address is being protected from spambots. You need JavaScript enabled to view it.
Secretary    Steve Greger     This email address is being protected from spambots. You need JavaScript enabled to view it.
Director of Testing        Tim Clark     This email address is being protected from spambots. You need JavaScript enabled to view it.
Director of Judge Development    Chip Bonde     This email address is being protected from spambots. You need JavaScript enabled to view it.
Director of Publications    Laura Picard     This email address is being protected from spambots. You need JavaScript enabled to view it.
Director of Information Resources    Jim Applegate     This email address is being protected from spambots. You need JavaScript enabled to view it.
Registrar    Tracey Nelson     This email address is being protected from spambots. You need JavaScript enabled to view it.

Insurance Information:  

NAVHDA moved to a new insurance provider in the past few years. Recently an inquiry was made to the determine exactly which type of events were covered under the policy. Confirmation was received that any chapter sponsored event that pertained to Dog and/or Hunting would be covered under the policy. This will provide protection for a great number of club related activities as long as they are documented on the Club Calendar. 

There were two seminars held during the meeting, a Pro-Trainer open question period featuring Blaine Carter, Tim Cook, and Clyde Vetter, and a seminar with Scott Linden from Wingshooting USA. 

The training seminar allowed the audience to pose questions to the trainers and receive direct feedback from whoever felt the need to answer. Training matters discuss included Trained Retrieve, Duck Search, Backing/Honoring, and Marking and Advanced retrieving training.  When asked both Tim Clark and Blaine Carter expressed an interest in coming out to Arizona to run a training Seminar. 

Scott Linden provided a light hearted overview of his book "What the Dogs Taught Me." This was followed by a short question period where people asked about his Television show Wingshooting USA and his experiences traveling and bird hunting around the country.

NAVHDA Annual Meeting Minutes 2-2-2013

NAVHDA Annual Meeting Minutes

2/2/2013- 2:07 PM

Meeting called to order by Dan Whitman

Memebers introduced themselves

Erv Comer gave the treasury report

Dan Witman went over the club equipment list and a few items were added to the list.


Members gave $120.00 for a scholarship fund per last meeting. Dan suggested that the funds be donated to the National NAVHDA riser fund. Ted Hamilton moved to send the money to the National NAVHDA riser fund, the motion was seconded and the motion passed.


Question of whether to pay Bonnie to create the newsletter, yes or no. John Ruttman will be point person for gathering information for the website to be sent to Coleen Carpenter to be placed on the club site. Alan motioned to improve the website and to not continue with the newsletter. Motion was seconded and motion passed.

Ryan Johnson, a new member, has an IT background and volunteered to help with the website.


It was determined that there is not time to do a fun hunt this year and it should be viewed as a fund raiser. Dan Wittman motioned to have a fun hunt in 2013, the motion was seconded and the motion passed.

Erv, Tim, and Anita have the details that are needed to run the fun hunt.

Scott mentioned that the Forest Service has restrictions on making money on Federal Lands. Details of the restrictions to be investigated. Scott Melving to look into details and report back to the board.


Should the spring test be 2 or 3 days. The dates will be April 20th and 21st.

Judges will be Dick Alan, Herb Schroeder and the senior judge will be Larry Lawton.

Ted does not have enough Pheasant or quail and has 50 chukkar. Greg S. will check for birds to take to the spring test.

The club will attempt to raise money during the test and it is the field marshals responsibility to organized fund raiser and people to work the test.


There are no judges yet scheduled for the fall test which will be held December 6,7,and 8th in Mojave Valley at Anita’s.


Dan had concern of PETA infiltration into the club. It has been determined that our club s small enough that this person could be easily identified.


Motion to hold the spring 2014 test on April 12th and 13th to avoid conflict with San Diego chapter spring test. Motion was seconded and motion passed.


Typically the 4th weekend of the month.

Feb. 23rd, Mar. 23th, Apr. 6th, May 11th or 18th, June 15th or 22nd.

July- May have clinic instead due to fire hazards. Dan motioned to have a duck calling clinic in July. Motion was seconded and motion passed.

It was mentioned that a sign-in sheet would be good to have at the training fields to help organized the day.


We need to have more cleaning days. Also would be good to clean the hunt club pond in exchange for discount on the use of the big house for test use.


Shirts- need green and tan shirts.

May change supplier of shirts to a neighbor of Dennis Tabas.


The club does not have the fund at the time to buy a trailer.


Motion to put in bid for 2015 Annual NAVHDA meeting. Erv and Mary will work on bid. Motion was seconded and motion passed.


Do the Ore snake avoidance class with Gene.

Greg Fry clinic is $550 for June 8th and will be $100/head. Motion to have Greg Fry in for a clinic June 8th. Motion was seconded and motion passed. Clinic will be limited to 25 people to allow for more 1-on-1 time.


Erv suggested a duck raffle in 2013 and to sell 3 or 4 blinds.


Existing board members have a 2 year term and 1 yr left.


Meeting was adjourned at 4:45PM


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